Vendor Application

FULL DOWNLOADABLE  PDF VERSION AVAILABLE HERE

GET YOUR APPLICATIONS & FEE IN EARLY TO HAVE YOUR BUSINESS NAME APPEAR ON ALL LITERATURE AND PRINT ADVERTISING  FOR THIS EVENT!

Exhibitor Guidelines

1. Payment must be received by October 15th .  If payment and registration is received before Sept 10th, your business name will be included on any artwork and advertisements run for the event.

2. Information supplied on registration form will be used on the vendor list, and posted on the website. If your business is out of your home and you don’t want any of the above information posted to the web; please indicate which information you want excluded

3. Due to limited available space, we reserve the right to limit the number of vendors in each category. We try to keep a minimum of 2, maximum of 3 in any one category.  Space will be given on a first come first serve basis.  The following exclusions automatically apply; wedding venues, wedding planners & caterers. This is due to the exclusivity arrangement we have with the organizers and the expo venue and no exceptions can be made.

4. All vendors are required to bring a door prize for our raffle. You must fill out the prize section of this registration form. It is your responsibility to bring the prize on November 4th 2012. Hold on to the prize and the winning bride will visit your table to retrieve it , or, if not present, you will receive notification of who won so that you may contact them directly.

5.  Any and all damages to the ballroom that is specific to a vendor are at the expense of that vendor.

  • All decorations, sound/electrical equipment (Bring your own extension cord) or supplies must be provided by the exhibitor.
  • All Bridal Expo exhibitors and their employees must confine their activities to their exhibit space. Handouts (including literature, souvenir items and promotional materials) may be distributed only from your display space – not from the aisle. All exhibitors must limit noise level to an acceptable level. Acceptable level is defined as low enough that two people 8ft. away from space can speak without having to raise their voices beyond a normal conversational level. One complimentary parking pass will be available for exhibitors during the Bridal Show. Confirmation of your booth space and additional information on parking, set-up and a specific agenda will be forthcoming.
  • Parking &/or Drop Off Area for Exhibitors is on High St. (the street above museum with stairs that lead to back door of ballroom 2nd kitchen area). This area includes along High St. and 22 High St.

PAYMENT: Registration form & full payment of Booth space and/or Program Ad must be received by Jim Thorpe Weddings & Events by September 15th, 2012.

1. Show & Program reservations made after deadline may not receive inclusion.

2. EXHIBIT SPACE WILL NOT BE RESERVED WITHOUT PAYMENT.

3. Due to limited space, there are no refunds for cancellations.

4. It is the responsibility of the vendor to provide all artwork for print materials by deadline. Any items received after the deadline may lose their place in the ad program.  There will be no refunds for failure to provide requested artwork.

Show Hours:

2013 Jim Thorpe ’s  Fourth Annual Wedding Expo™

  1. The hours are 10 a.m. to 3 p.m.
  2. Bridal Fashion Show will take place at 1p.m
  3. All booths must be staffed the entire time. Dismantling of displays cannot commence until 3 p.m. on Saturday November 4, 2012. Moving equipment through aisles while guests are on the floor is discourteous and a safety hazard. Dismantling booths prior to the close of the show may be because to preclude participation in future Jim Thorpe Wedding Expos.

Cancellations:

Due to limited space, we cannot offer refunds.

It is the responsibility of the vendor to provide all artwork for print materials by deadline. Any items received after the deadline may lose their place in the ad program.  There will be no refunds for failure to provide requested artwork.

Bridal Leads:

  • A list of leads generated by event registration will be emailed to each exhibitor in attendance as an Excel spreadsheet at no additional cost.

Load in/Load out: You may begin loading in your items at 8am.  One vendor at a time is allowed to park their vehicle on the sidewalk in front of the Ballroom to unload/load, as quickly as possible. If you have a lot of items it is suggested that you bring a second person to stay with your items while you park your vehicle.   You may NOT block the driveway adjacent to the Ballroom building or park in any of the spots on the sidewalk in front of the apartment building next door.

Parking: There is no specified parking. Parking is available behind the Jim Thorpe Train Station.  A shuttle will be provided to drive you back up to your vehicle and to drive you down to your vehicle at the end of the show.

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